Duties of the Company Secretary

In addition to monitoring and ensuring compliance with relevant regulations, the Company Secretary has the following duties:

[1]Board meetings

Coordinate the operation of the company's formal decision-making and reporting mechanisms; work with the President and/or CEO to draw up meeting agendas; attend meetings and write meeting minutes; keep meeting minutes booklet; certify copies of meeting minutes and ensure that correct procedures are followed. 

[2]Shareholders' Meeting

Initiate campaigns to obtain internal and external consent for all documents to be made available to shareholders, coordinate administrative work and attend meetings, write minutes of meetings, and ensure that correct procedures are followed.

[3]Company’s Memorandum

Ensure that the company complies with the Bylaws and drafts/incorporates amendments in accordance with the correct procedures. 

Keep the registration certificate

[4]Statutory reporting

Update the following information to ACRA:

Any change in the directors or details of the directors of the company

Change the name or address of a director

Removal under the Singapore Companies Act or the Articles of Incorporation

Dismissal

Appointment/Resignation/Death

Annual returns

Change the company name

Adoption, modification and removal of the Company Charter

Issuance of shares

Any changes that need to be updated to ACRA

[5]Reports and accounts

Coordinate the publication and issuance of the Company's annual reports, accounts and interim statements, and prepare the Report of the Board of Directors.

Share Registration

Keep the company's register of shareholders, handle transfers of equity and other matters that affect the stake, and handle inquiries and requests from shareholders.

[6]Communication

We will contact shareholders through circulars, etc., pay dividends and interests, issue documents related to equity and equity issues, and maintain relationships with general shareholders, institutional shareholders and their investment rights and interests protection committees.

[7]Supervision

Monitor changes to the company's shareholder register to identify potential acquisition bidders who have significantly increased their holdings in the company's shares and to inquire about shareholders' beneficial ownership of the shares.

Shareholding and capital issues, transfers and restructurings

Implement changes in the company's share and loan fund structure, and formulate, implement and manage the participation plan of directors and employees' shares.

[8]Acquisitions and Disposals

As a key member of the company's team, participate in corporate acquisitions and disposals; ensure the validity of all documents to protect the interests of the company; due diligence, conducting appropriate commercial assessments prior to the completion of the transaction.

Corporate Governance

Review corporate governance and advise and assist directors on their duties to ensure they comply with their personal obligations under the Companies Act and the requirements of the stock exchange.

Non-Executive Director

Act as a communication and information bridge with non-executive directors.

Company seal

Ensure that the company seal is properly kept and used correctly in accordance with the provisions of the articles of association.

ACRA Compliance Alerts

3E Accounting will send you a reminder of compliance matters before the submission deadline.

Our company secretarial package includes:

Our qualified employees act as company secretaries and Corppass administrators

Keeping the company seal

Keeping the meeting book and registration certificate

Provide registered address / correspondence address

Drafting of directors' resolutions and minutes of meetings

Advising on secretarial/statutory/compliance/accounting/tax matters

Regular email monitoring and reminders ensure compliance with relevant regulations, in particular corporate and income tax laws

Write the minutes of the annual general meeting of shareholders

Regularly submit annual returns and Scalable Business Reporting Language (XBRL) to ACRA

Assistance in opening a bank account

Handling share transfers, changing directors / secretaries / company names / registered address of companies / increasing capital

Handling of deregistration of a limited company

Advising on the restructuring and restructuring of companies, i.e. corporate law